When You Outsource To Us We Can
Be appointed as the official company secretary or render the service without an official appointment.
Update electronic registers when required.
Submit documents within one day after receiving instructions, after proper director review
Send notices of meetings
Prepare and distribute information, board packs and agendas to the Board and/or shareholders
Attend meetings and act as scribe
Ensure that all minutes are correct and properly recorded
Produce annual Statutory audit report showing that data is current
Ensure that clients comply with the new Companies Act (Act 71 of 2008)
Keep directors informed of their responsibilities, duties and powers in respect of the Companies Act and the MOI.
Support directors with their duties and responsibilities
We deal directly with CIPC (Companies and Intellectual Property Commission) on your behalf for all the following types of entities:
All profit- and non-profit companies
Draft & Registration of all special resolutions
Board- And Shareholder Meetings
We ensure that your company secretarial and corporate governance duties are performed efficiently, leaving you with more time to focus on the growth of your business.
We can provide you with fully outsourced company secretarial function for your Board, Board Committee or Shareholder meetings.
Keeping an electronic database of company records
Assisting the CEO with the compilation of Agendas
Preparing the Board Agenda and the collation of the Board packs
Circulation of the Board meeting packs to all Board members and attendees in either printed- or electronic format
Producing the attendance register
Compiling of the Director disclosure form
Attendance at the Board meeting
Compilation of the minutes of the Board meeting and the action list emanating from the Board meeting
Following up with management on the completion of the action items
Assisting the CEO and the Chairman of the Board with the compilation of the Notice convening the General/Annual General Meeting;
Preparation of the Notice convening the General/Annual General Meeting and the proxy form;
Circulation of the Notice convening the General/Annual General Meeting to all shareholders;
Compilation of the proxy register;
Compilation of the Chairman’s pack;
Attendance at the General/Annual General Meeting for the purposes of verifying the vote count and the taking of the minutes of the meeting;
Registration of any Special Resolutions with the CIPC.